Delete or destroy transitory records as soon as you no longer need them for information. It is equally important to destroy less valuable records or convenience copies and other non-record materials soon after they are no longer needed. The content and navigation are the same, but the refreshed design is more accessible and mobile-friendly. Each HHS OpDiv and StaffDiv must standardize file arrangement systems, filing procedures, and filing techniques of records. Completing requirements for a NARA certificate of Federal Records Management Training. The maximum penalty for the willful and unlawful destruction, damage, or alienation of Federal records is a $2,000 fine, 3 years in prison, or both. File plans must be designed to enhance the current use of the files, the preservation of archival records, and the prompt and systematic disposition of permanent and temporary records according to the appropriate records schedule. Selecting the Launch Training button will redirect you to JKO. The purpose of this Policy is to establish the principles, responsibilities, and requirements for managing HHS records. 2101 2120 (2011), Records Management by the Archivist of the United States and by the Administrator of General Services, 44 U.S.C. Violations by Title 32 Air National Guard military personnel Chapter 31)10. Extra copies of documents are non-record materials, and you can keep them as long as you need them for work, but no longer than that. Study with Quizlet and memorize flashcards containing terms like DHA's SharePoint must be configured to comply with recordkeeping requirements to be approved to manage official agency records., Penalties for unlawful or accidental removal, defacing, alteration, or destruction of Federal records or the attempt to do so, include a fine, imprisonment, or both., Non-record materials can be . Start Preamble Start Printed Page 25740 AGENCY: Centers for Medicare & Medicaid Services (CMS), Department of Health and Human Services (HHS). The OSD Records and Information Management guidance can also be called? Managing our records preserves the Library's operational history, and it helps us do our day to day work more efficiently too; we all need to be able to locate, share, and use the information we need when we need it. Assisting in investigating the unauthorized removal of records or the actual and potential threats to records (e.g., removal, alteration, or deliberate or accidental destruction). And while were on the subject of meetings, if you are conducting the meeting or if you are taking the official minutes, your copy of the agenda and your official notes are records, of course. But did you know that the National Archives also performs another important function which affects us here at the Library every day? Washington, D.C. 20201 Records can exist in any form that captures information. Lets look at some common examples. We conduct a lot of business by email because its a quick, effective way to communicate with one another. Who is responsible for providing oversight of subordinate BRMs and/or FARMs as applicable to ensure searches are completed and reported in AFRIMS IAW the assigned suspense? Purpose The purpose of this Policy is to establish the principles, responsibilities, and requirements for managing HHS records. Agencies should plan for this contingency. You may use the menu to go to a different section at any time, except during the course test. Quiz & Worksheet - Record Management Basics, refers to recording office conversations regarding maintenance, refers to the physical cleaning of records, Records Management Basics: Terminology & Examples, IAAP CAP Exam Study Guide - Certified Administrative Professional Course Practice, Records Management Basics: Terminology & Examples Lets put all this information together and look at some examples of documents you might encounter at work.
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